eDocs

eDocs - Digital Office

eDocs Digital Office is a document imaging (DI) software system that will help users turn their paper into digital images, organize those documents, secure those documents, and provide a user-friendly way to retrieve documents. While eDocs is an enterprise DI system, it is designed to help companies and home users by being customizable to fit most problems. Current DI systems are large systems, mainly focused on solving the problems of large companies at a premium price. eDocs can solve large companies, small companies and home users' problems at an affordable price. eDocs comes in two versions, Standard (single user) version, and Professional (multiple user) version. The software will allow businesses and/or home users to store forms, and employee/client data digitally, making it easier to share information.

eDocs Digital Office is comprised of two separate applications. The Administration Control Center is designed to handle system configuration details, but is friendly enough to be used by employees and home users alike. The Digital Work Place is a working desktop that is adjustable and friendly to use for anyone having to scan, index, or query documents.

The Administration Control Center is where users customize eDocs to fit their business needs. Being a DI system, scanning and querying is a large part of the application. eDocs gives users the freedom to create their own keys. In the eDocs system security is taken very seriously, the system giving users controls to determine how different individuals will access documents. Users with the proper access can add other users to the eDocs system and setup new users with general access rights and logon abilities. One of the great benefits of eDocs is the customizable folders. Users can create folders to add documents that fit their business or home needs. Companies and situations change. eDocs recognizes this by being flexible. Folders and documents can be moved and re-organized, such as if more drive space is needed.

Once eDocs Administration Control Center has setup folders, users, and keys, the system is ready for use. The Digital Work Place is where most work will be done.

Documents are scanned into the system.
Digital documents are created and stored into folders and in the database.
Keys are assigned to documents.
Documents can be audited and modified.
Users can use keys to retrieve and view documents in the system.

The Digital Work Place is laid out into four areas: folders where all documents are located, images of documents already scanned into the system, images of documents scanned in but waiting to be indexed into the system, and a document query wizard and search results. Being able to query the system and retrieve documents has been made easier by eDocs Query Wizard. The Index Keys setup for a folder determines what fields are used by the Query Wizard. All or just one field can be used to query for a document. As fields are added to the query, an English sentence is created to show what will be queried.